PRIVACY & DATA PROTECTION
Privacy Policy
CAMBRIS-AF respects the privacy of our members, supporters, volunteers, partners and website visitors. This Privacy Policy explains how we collect, use, store and protect personal information when you interact with CAMBRIS-AF or use this website.
Last updated: 25 August 2026
Who We Are
CAMBRIS-AF is an association founded and led by serving and veteran members of the British Armed Forces, predominantly of Cameroonian heritage.
For the purposes of applicable UK data protection law, CAMBRIS-AF is responsible for the personal information described in this Privacy Policy where it determines how and why that information is used.
Email: [email protected]
Information We May Collect
Depending on the services and features you use, we may collect some of the following information:
- name
- email address
- telephone number
- information submitted through contact forms
- membership enquiries or applications
- volunteer enquiries
- partnership enquiries
- event registrations or enquiries
- donation/payment-related information
- communications sent to CAMBRIS-AF
- technical website information such as browser and device information
When making online payments, payment card details are processed directly by the relevant payment provider and are not stored by this website unless we specifically confirm otherwise.
How We Receive and Use Personal Information
We receive personal information in a number of ways, for example:
- information you provide directly through website forms
- information you send by email or other direct communication
- membership or volunteering interactions
- event or project participation
- donations, where applicable
- information provided by authorised third parties where appropriate
We may use personal information to:
- respond to enquiries
- administer membership-related requests
- communicate with members and supporters
- manage volunteering and partnership enquiries
- organise activities, events and projects
- process or administer donations where applicable
- maintain and improve the website
- protect the security of the website and organisation
- meet applicable legal or regulatory obligations
Where a feature or service is not yet implemented, any use of personal information for that purpose remains conditional and subject to confirmation.
Lawful Basis and Sensitive Information
Under UK data protection law, CAMBRIS-AF must have a lawful basis for using personal information. Depending on the particular activity, this may include consent, contractual necessity, compliance with a legal obligation or legitimate interests.
CAMBRIS-AF confirms and documents the lawful basis used for each category of personal data processing and publishes this information where appropriate.
CAMBRIS-AF does not usually request sensitive personal information through the general website unless it is genuinely necessary for a specific purpose. If a CAMBRIS-AF activity requires information treated as special category data under UK data protection law, the organisation identifies an appropriate lawful condition and provides any additional privacy information required before collecting it.
How Long We Keep and Protect Information
CAMBRIS-AF will retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including any applicable legal, accounting, operational or reporting requirements.
Retention periods vary according to the type of information and the reason it is held.
CAMBRIS-AF uses appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Your Rights and Complaints
Depending on the circumstances, you may have rights including access to your personal information, correction of inaccurate information, erasure, restriction of processing, objection to processing, data portability and withdrawal of consent where processing relies on consent.
Not every right applies in every circumstance. The rights available can depend on the lawful basis being relied upon and other legal requirements.
If you have concerns about how CAMBRIS-AF uses your personal information, we encourage you to contact us first so that we can resolve the matter. You also have the right to raise a complaint with the Information Commissioner's Office (ICO): https://ico.org.uk/
To make a privacy request or raise a concern: [email protected]